Terms of Service
These terms govern your use of the Depot website at thedepot.io and, where you have been given an account, the Depot application at app.thedepot.io (together, the "Service"). By using the Service you agree to these terms. If you are agreeing on behalf of a company, you confirm you have authority to bind it.
1. Who we are
The Service is provided by Depot, Inc. ("Depot", "we", "us"), 14306 Seventh St #100, Dade City, FL 33523. You can reach us at [email protected].
2. The interactive preview
Our homepage contains a clickable preview of the Depot application. It is a simulation running in your browser, populated with fictional sample data. It is provided for illustration only, it does not connect to the live product, and the interface it shows may differ from the current application. Nothing in the preview constitutes a representation or warranty about the Service.
3. Accounts
Depot accounts are provisioned by us or by an administrator at your organization. There is no public sign-up. Sign-in is passwordless: we email a one-time code to your address. You are responsible for keeping access to that mailbox secure and for all activity under your account. Tell us promptly at [email protected] if you believe an account has been compromised.
If your organization holds the account, your administrator can grant, change, and revoke your access, and can access data in the workspace.
4. Fees, billing, and no lock-in
- Month-to-month. Subscriptions run on a monthly term. There is no minimum commitment and no annual contract.
- Billed by active equipment. Charges are based on the number of assets marked active in your workspace during the billing period. Assets you retire or deactivate stop being billed from the following billing period.
- Cancellation. You may cancel at any time, effective at the end of the current monthly period. We do not provide refunds for partial months unless required by law.
- Changes to pricing. We may change fees on at least 30 days' notice. The change takes effect at your next monthly renewal, and cancelling before then avoids it.
- Fees are exclusive of taxes, which you are responsible for except for taxes on our income.
5. Your data
As between you and Depot, you own the data you put into the Service — equipment records, inspections, work orders, photographs, and everything else. You grant us a limited licence to host, process, transmit, and display that data solely to provide and support the Service.
We will not sell your data or use it to advertise to you. Your data is kept private to your organization. Our handling of personal information is described in our Privacy Policy.
On termination you may request an export of your data. We will make it available for 30 days after the account closes, after which we may delete it.
6. Acceptable use
You agree not to: use the Service unlawfully; attempt to gain unauthorized access to it or to another organization's data; probe, scan, or test its security without our written permission; interfere with its operation; reverse engineer it except where that restriction is unenforceable by law; resell or provide it as a service bureau to third parties; or upload malicious code or content you have no right to upload.
7. Availability, and what the Service is not
We work to keep the Service available and reliable, but we do not promise it will be uninterrupted or error-free, and we may perform maintenance from time to time.
Depot is a record-keeping and scheduling tool. It is not a substitute for your own inspection, safety, and maintenance obligations. You remain solely responsible for the condition of your equipment, for compliance with all applicable safety and regulatory requirements, and for the decisions your people make. Do not rely on the Service as the sole control preventing an unsafe machine from being operated.
8. Disclaimer of warranties
To the fullest extent permitted by law, the Service is provided "as is" and "as available", without warranty of any kind, whether express, implied, or statutory, including any implied warranty of merchantability, fitness for a particular purpose, title, or non-infringement.
9. Limitation of liability
To the fullest extent permitted by law, neither party is liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, revenue, data, or goodwill, even if advised such damages were possible.
To the fullest extent permitted by law, our total aggregate liability arising out of or relating to the Service will not exceed the greater of (a) the fees you paid us in the twelve months before the event giving rise to the claim, or (b) one hundred US dollars.
Nothing in these terms excludes liability that cannot lawfully be excluded, including for death or personal injury caused by negligence, or for fraud.
10. Indemnity
You will defend and indemnify Depot against third-party claims arising from your data, your use of the Service in breach of these terms, or your violation of law.
11. Intellectual property
Depot and its licensors own the Service, its software, and all associated intellectual property, including the Depot name and marks. These terms grant you a limited, non-exclusive, non-transferable right to use the Service during your subscription. Feedback you send us may be used freely and without obligation.
12. Suspension and termination
You may stop using the Service at any time. We may suspend or terminate access if you materially breach these terms and do not cure the breach within 15 days of notice, if required by law, or if your use threatens the security or integrity of the Service. Sections 5, 8, 9, 10, 11, and 14 survive termination.
13. Changes to these terms
We may update these terms. If a change is material we will give at least 30 days' notice before it takes effect for you, and continuing to use the Service after that date means you accept it. If you do not accept, you may cancel before the effective date.
14. Governing law and disputes
These terms are governed by the laws of the State of Florida, without regard to its conflict-of-laws rules. The state and federal courts located in Pasco County, Florida have exclusive jurisdiction, and both parties consent to that venue. Each party waives any right to a jury trial to the extent permitted by law.
15. General
These terms, together with the Privacy Policy and any order form, are the entire agreement between us on this subject. If a provision is held unenforceable, the rest remains in effect. Our failure to enforce a provision is not a waiver. You may not assign these terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets. Neither party is liable for delays caused by events beyond its reasonable control.
Contact
Depot, Inc.
14306 Seventh St #100, Dade City, FL 33523
[email protected]