Depot Fleet
Know the health, cost and lifecycle of every machine, truck and trailer you run.
The category, explained
Asset Intelligence, defined.
Asset Intelligence is knowing the health, cost and lifecycle of every asset your organization depends on. This page is the canonical version of that idea: what the term means, what it takes to actually have it, and why Depot is built as the Asset Intelligence Platform.
The definition
What is Asset Intelligence?
Asset Intelligence is knowing the health, cost and lifecycle of every asset your organization depends on. Every inspection, meter reading, work order and dollar of spend lands on the asset's own record, so you can always answer whether it's fit to work, what it truly costs, and where it is in its life. That's the difference between tracking work and understanding assets.
Three words carry the whole idea: health, cost, lifecycle. Depot treats each one as a discipline, not a report. Here's what each means in practice.
Pillar one: Health
Is it fit to work?
Health is the question an operator asks before the day starts: can I run this thing? You only get a trustworthy answer when the people closest to the asset can log what they see in seconds, so Depot makes capture the shortest path in the app.
- Guided inspections. Step-by-step checklists walk anyone through the same inspection the same way, every time. No clipboard, no interpretation.
- Pass/fail with proof. Fail a check and Depot holds you right there until a photo of the problem is attached. Failures arrive documented, not described.
- Severity that routes the work. Mark a failure low, medium or high, and higher-severity faults become assigned work orders automatically, photo already attached.
- Meter readings where they belong. Engine hours, usage hours, cycles: captured during the inspection and written to the asset's record, so health tracks real usage, not just the calendar.
- Offline capture and sync. Basements, remote sites, dead zones: the inspection still happens, and the record catches up when the signal does.
Pillar two: Cost
What does it really cost to keep?
Most organizations know what they paid for an asset. Far fewer can say what it costs to keep. Asset intelligence means the second number is always current, per asset, not as one blurry lump at budget time.
- Total cost of ownership, per asset. Every work order closed against an asset rolls into its TCO, a live number on the asset itself, not a spreadsheet reconstruction.
- Labor and parts on every work order. Each job carries labor time and parts cost, estimate and actual, so variance shows up while the work is open, not at month end.
- Maintenance spend at a glance. The dashboard totals spend across your assets, right next to the health numbers that explain it.
- Cost per asset, side by side. Compare what each unit costs to keep against its peers, so the expensive outliers stand out before budget season.
Pillar three: Lifecycle
Where is it in its life?
Assets aren't permanent. They arrive, they work, they wear, they retire. Asset intelligence follows the whole arc.
- Acquisition to active service. An asset enters Depot once and starts accumulating its record from day one: every inspection and work order lands on it from the first shift.
- History that travels with the asset. Inspections, work orders, documents, meter readings over time: one record per asset, whoever ran it, wherever it moved.
- Retirement is a status, not a deletion. Retire an asset and its full history stays on record, ready for the next replace-or-repair call.
- Replace-or-repair gets evidence. When the question comes up, the asset's own TCO and fault history is the argument, not a hunch in a meeting.
No seats, on purpose
Why unlimited users is the whole point.
Asset intelligence isn't produced by managers at desks. It's produced at the asset, by the operator who notices the leak, the tech who closes the work order, the driver who logs the meter reading. The more of those people record what they see, the smarter every asset's record gets.
That's why per-seat pricing works against you. Charge by the user and every added login becomes a purchasing decision, so organizations license the office and leave the field out, which cuts off exactly the people the intelligence comes from. The data gets thinner as the team gets bigger.
Depot works the other way around: unlimited users on every plan. Put every operator, tech and supervisor in the app on day one, without a purchasing decision for each login. The data compounds.
Where it runs
Asset Intelligence, per industry.
One platform, tuned for your industry. Every industry page ends in a live, clickable demo of the real app. No signup, no sales call.
Depot Clinical
Every device inspected, every fault a work order, across dental, medical and lab equipment.
Depot Industrial
Uptime intelligence for the plant floor: machines, schedules and maintenance costs in one place.
Depot Infra
The equipment behind your uptime (cooling, power and backup), inspected and accounted for.
Depot Energy
Generation and utility assets tracked from meter reading to closed work order.
Depot Facility
Every building system on a schedule: inspections, work orders and costs per property.
Depot Gov
From plow trucks to pump stations: public-works equipment, inspected and accounted for.
Depot Fire
Engines to SCBA: apparatus, gear and station checks, with NERIS reporting from the same app.
Questions
Asset intelligence, answered.
What is asset intelligence?
Asset Intelligence is knowing the health, cost and lifecycle of every asset your organization depends on. Every inspection, meter reading, work order and dollar of spend lands on the asset's own record, so you can always answer whether it's fit to work, what it truly costs, and where it is in its life. That's the difference between tracking work and understanding assets.
How is asset intelligence different from a CMMS?
A CMMS tracks work: tickets, schedules, backlog. Asset intelligence includes the work and adds the per-asset ledger around it: health from inspections, cost from every closed work order, lifecycle from acquisition to retirement. A CMMS answers "what work is open?"; asset intelligence answers "what shape is this asset in, what does it really cost, and where is it in its life?"
What does asset intelligence cost?
Depot's pricing is competitive and built around your operation, with unlimited users, inspections, work orders, vendors and locations. Start with a 14-day free trial, or ask us for a quote.
How do I see asset intelligence working?
Every Depot product-line page ends in a live, clickable demo of the real app. No signup, no sales call. Pick your industry and run an inspection: fail a check, attach the photo, and watch the work order appear.
How do I get started with Depot?
Sign up: card in, workspace out, and your sign-in invite lands in about a minute. Prefer a person? Talk to the sales team. Sign-in is passwordless: your team uses a 6-digit email code.
Prefer a human?
Talk to the sales team.
844-24-DEPOT (33768)
Running a big fleet, or just want a person on the line? Call us, or tell us about your operation below and we'll send a quote. Otherwise, start a 14-day free trial yourself in about a minute.
- Passwordless setup. Your team signs in with a 6-digit email code.
- Your data stays yours. Encrypted, private to your organization.
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